APPLICATION LETTER PART 2 EXERCISE

 Part 1

	Return Information	Inside/Letter
Closing the letter	Salutation	Body

 

Parts of letter	Explanation
Inside/Letters address	1.    It is now permissible to only include your name, E-mail address and cell phone number. It is acceptable to eliminate your address due to privacy and safety issues. Be sure your E-mail address is mature and professional. Ideally, it should contain parts of your name for ease of use.
Salutation	2.    It is every important that you address your letter carefully. After spending time making your letter perfect, you do not want to be directed the wrong person or get lost in the mail. If there is a contact name on the ad, address your letter to that person. (Mr. John Smith)
Return Information	3.    This is also known as the greeting. The person’s name should be followed by a colon (:) or left blank. Do not use a comma. (Commas are permissible for use in personal letters; not business letters.)
Body	4.    The body of the letter contains four basic parts and should be three or four paragraphs long. These paragraphs should attract the employer’s attention; state your interest in the company and positions; arouse the employer’s desire to interview you; and request that the employer take action in the form of an interview. (AIDA)
Closing the letters	5.    Finish your letter with an appropriate Complimentary Closing (Sincerely, or Sincerely yours,). Leave enough room to sign the letter before keying your name. Do not forget to sign it. Remember to include an enclosure notation at the bottom.

 

Part 2

Generic Structure	The Information
The Heading	Elizabeth Johnson 12 Jones Street, Portland, Maine 04101 ∙ 555-555-5555 elizabethjohnson@email.com
The Address	Veggies to Go 238 Maine Street Portland, Maine 04101
A Greeting	Dear Mr. Smith,
The Introduction	I was so excited when my former cowoker, Jay Lopez, told me about your opening for an administrative assistant in your Portland, offices. A long time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.
The Body	I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self, scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time, sheet, coding, and perfected my Excel skills.
The Close	I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role. Sincerely.
The Signature	Elizabeth Johnson (signature hard copy letter)   Elizabeth Johnson